Flagship Service

The receptionist that never misses a call.

Stop losing buyers, patients, and clients to voicemail. Our AI Voice Receptionist answers every inbound call in under two rings — books appointments, qualifies leads, captures contact details, and follows up by SMS automatically. Trained on your business. Live in 14 days.

Call the Live Demo Book Strategy Call

24/7 coverage Custom-trained on your business Real-time dashboard included

The Cost of Missed Calls

Every voicemail is a competitor's opportunity.

The math of missed calls is brutal. Buyers don't leave messages — they call the next number. By the time you hear the voicemail, the deal is already booked with someone else.

38%

Calls go to voicemail

The industry average for small and medium businesses. Front desk overwhelmed, after-hours, or simply busy with another customer.

80%

Of voicemails ignored

Most callers don't leave messages. They hang up and dial the next provider in their search results.

5 min

Window before leads cool

Leads contacted within 5 minutes are 100x more likely to convert than leads contacted after 30. Most businesses miss this window every single day.

What You Get

Everything required to never miss a call again.

A complete intake system — not just an AI bot. Every component connects to your existing tools so the AI receptionist works the way your business actually operates.

Custom-trained AI voice

Tuned to your business name, services, hours, pricing structure, common questions, and brand tone. Sounds professional. Handles complexity.

Live calendar booking

Callers can schedule directly during the conversation. Connected to your existing calendar — Google, Outlook, or your CRM. No double-bookings.

Instant SMS follow-up

Within 60 seconds of every call, the caller receives a personalized text — booking confirmation, requested info, or a follow-up link. Closes the loop automatically.

Smart escalation

When the AI can't or shouldn't handle a call alone — angry caller, complex situation, VIP — it routes to you with full context. You inherit a warm conversation, not a confused mess.

Real-time dashboard

Every call answered, every lead captured, every booking made — visible in real-time. Filter by hour, day, source. Prove ROI from week one.

Direct CRM sync

Every caller becomes a contact in your CRM with full call notes, lead source, and disposition. No data entry. No leads lost between systems.

How It Works

From call to captured lead in 60 seconds.

A four-step automated flow that runs every time someone calls your number — whether you're asleep, in a meeting, or on another line.

1

Call connects in under 2 rings

Your AI receptionist answers professionally with your business name and offers help, just like a trained front desk would.

2

Conversation handles the request

The AI understands the caller's intent, asks qualifying questions, provides accurate information, and books appointments live.

3

Data captured to your CRM

Every detail — name, contact, intent, booking — is saved to your CRM with the full call transcript attached.

4

Follow-up SMS sent

Within 60 seconds of the call ending, a personalized SMS is sent to confirm, follow up, or close the loop on the conversation.

See For Yourself

Don't read about it. Hear it.

We built a live demo for a real estate brokerage. Call the number, ask anything a real buyer would ask — about properties, scheduling a viewing, mortgage questions. The AI handles it. Hang up whenever you want.

Call (512) 817-2003

Live demo. 90 seconds. Optional follow-up text.

Suggested Prompts

"I'm interested in 3-bedroom homes in Frisco." · "Can I book a showing for Saturday afternoon?" · "What's the median price in this area?"

Built For Your Business

How the AI receptionist works in your industry.

The same Ardena framework, adapted to the specific call patterns of each industry we serve. Every deployment is custom-trained on your business.

Vertical 01

Real Estate

"Hi, I saw your listing on Zillow for the property on Maple Street. Is it still available, and can I see it this weekend?"

Your AI handles

Buyer and seller inquiries
Property availability questions
Showing schedule bookings
Mortgage and pricing FAQs
After-hours and weekend coverage

Vertical 02

Healthcare & Dental

"Hi, I'd like to schedule a cleaning. Do you accept Blue Cross? And can I get an appointment next Tuesday morning?"

Your AI handles

New patient intake
Appointment scheduling and reminders
Insurance verification questions
Office hours and location queries
Prescription refill requests

Vertical 03

Home Services

"Hey, my AC stopped working and it's 95 degrees out here. Can someone come today? How much for a service call?"

Your AI handles

Emergency service requests
Quote and estimate inquiries
Service area verification
Job scheduling and dispatch
Existing customer support

Connects To Everything

Plugs into the tools you already use.

Your AI receptionist isn't a standalone product. It's a coordinated system that works inside your existing tech stack.

Calendar Apps

Google, Outlook, Calendly

CRM Systems

GoHighLevel, HubSpot, Salesforce

SMS & Email

Twilio, SendGrid, Mailgun

Phone Systems

Existing numbers, port-friendly

The Outcome

Six weeks from now, your business looks different.

Every call answered. Every lead captured. Every booking confirmed. No more voicemail leaks. No more "we tried to reach you" texts that go nowhere.

Your existing team focuses on the work that requires a human — closing deals, in-person service, complex consultations. The AI handles the volume, the after-hours, the holidays, and the moments when everyone is too busy to pick up.

And you get the dashboard that proves it. Real numbers, real attribution, real ROI. No more guessing where leads come from or how many you missed.

Voice Receptionist Dashboard Sample View

Live

Calls Answered

247

▲ 38% vs prev. month

Bookings Made

31

▲ 19% vs prev. month

Avg. Response

1.2s

▼ 95% vs baseline

After-Hours Calls

68

All captured ✓

Hourly Call Volume (Today)

Choose Your Level

Three deployment tiers. One disciplined methodology.

Whether you're starting with a single line or rolling out across multiple locations, every Ardena AI receptionist is built to the same standard. Investment levels match scope.

Starter Voice

Solo Operators

Single AI voice line
Calendar booking integration
SMS follow-up workflows
Basic CRM sync
Performance dashboard
14-day deployment

Discuss Starter →

What you're probably wondering.

The honest answers to the questions every prospect asks before they book a strategy call.

Will my callers know they're talking to AI?

Modern AI voice is remarkably natural — most callers don't realize unless told. We can configure your AI to disclose proactively, disclose only if asked, or stay implicit, depending on your industry's regulatory requirements and your brand preference. We'll discuss the right approach during your strategy call.

What happens if the AI can't answer something?

Smart escalation is built in. The AI is trained to recognize its limits — angry callers, complex situations, sensitive issues, or VIP customers — and route those calls to you or your team with full context attached. You inherit a warm, summarized conversation, not a confused mess.

Can it handle multiple languages or accents?

Yes. The AI handles English, Spanish, and most major US-English accents fluently. For other languages or specialized accents common in your customer base, we configure that during the build phase. Multi-language deployments are part of the Growth Bundle.

How much does this cost?

Investment depends on the tier and your specific business needs — call volume, integrations required, and scope. Every Ardena engagement starts with a 30-minute strategy call where we map your operations and recommend the right tier. Pricing is discussed there with full transparency.

Can I keep my existing phone number?

Absolutely. We can either route calls from your existing number to the AI, or fully port your number to our system. Your callers never know the difference. Your team keeps using the same number for outbound calls.

What if I want to change the script later?

Every tier includes monthly optimization. The AI's responses, escalation rules, and behavior are reviewed monthly and updated based on actual call data. Major changes — new services, expanded hours, new integrations — are handled as standard updates.

How long until it's live?

Starter Voice deployments go live in 14 days from your strategy call. Growth and multi-location builds are typically 21 days. Every engagement follows the same disciplined process: audit, build, QA, soft launch, full launch — no skipped phases, no surprise delays. You can also test the live demo right now at (512) 817-2003.

What if it doesn't work for my business?

If we determine during the strategy call that an AI receptionist isn't the right fit for your business — too few inbound calls, regulatory constraints, or a mismatch with your customer expectations — we'll tell you directly. We don't sell systems that won't work. We say no to bad-fit clients.

Ready When You Are

Stop losing calls. Start measuring outcomes.

Book a 30-minute strategy call. We'll map your call patterns, identify exactly how many opportunities you're missing, and show you what an AI receptionist would look like for your business.

Book Strategy Call → Call the Demo First

Live demo: (512) 817-2003 · 90 seconds · Optional follow-up text